Project Description

PA / Project Assistant 

Reporting to: Operations Director

This is a new position for CIA Fire and Security Ltd, working hand in hand with our Operations Director. The time is split roughly 50/50 working as a PA and as a Project Assistant. We are in the trial phase of a major project with a national client which requires basic administration and client liaison. This is an exciting role that will allow the right candidate to learn about the heart of our company and have a major effect on the development of the relationship with potentially our largest client yet.

Core duties:


  • First point of contact and dealing with phone calls and correspondence
  • Managing diary, organising appointments and meetings
  • Compiling and preparing quotations and correspondence
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Taking minutes at meetings
  • Ad –hoc duties for Managing Director

Project Assistant:

  • Client liaison
  • Scheduling works
  • Ensuring all aspects of installations are on track
  • Assisting with standard quotations
  • Engineer scheduling
  • Simple diagnostics
  • Risk assessments and method statements
  • Process development

Essential requirements:

  • Must be discrete
  • Computer literate
  • Excellent grammar
  • Extremely well organised
  • Able to multi task and prioritise
  • At least 3 years’ experience as an administrator
  • No unspent criminal convictions.

This is a full time role based at our Cirencester Office.